The Finance Department works in conjunction with the County Treasurer's Office to insure the financial integrity of the County government's operations. Its responsibilities include financial reporting, budget preparation and monitoring, debt management and financial accounting. The department performs activities such as payroll and accounts payable and reports quarterly to the Board of Supervisors on the County's financial position and budget performance. The department is also responsible for maintaining fixed asset records, grant reporting and preparation of the Comprehensive Annual Financial Report (CAFR).

Goals:

Organization-wide long-term goal - Develop a financial plan to maintain and enhance the community by providing a sound quality of life and a safe living environment for our citizens.

Departmental long-term goal - Prepare financial reports that enable the Board of Supervisors and the County Administrator to ascertain the County’s financial position and plan for its future.
- Departmental short-term goal - Prepare and monitor the annual budget and all project-length budgets for compliance with all laws and regulations.
- Departmental short-term goal – Prepare CAFR (Comprehensive Annual Financial Report) in compliance with all laws and regulations.
- Departmental short-term goal – Continue to improve effectiveness of management reports by fully utilizing the new, automated reporting capabilities of the new financial software that was purchased in FY07.
Departmental long-term goal - Ensure fiscal integrity through internal controls that safeguard assets and ensure compliance with laws and regulations.
- Departmental short-term goal - Ensure timely and accurate payment, reconciliation, and reporting of employee wages and related deductions.
- Departmental short-term goal - Plan and control operating and capital expenditures in a fiscally responsible manner and within adopted County policies and procedures.
- Departmental short-term goal - Provide continuing education and training for staff in governmental accounting, internal controls, procurement, human resource management and other related topics.
- Departmental short-term goal – Continue to expand Human Resource services offered to departments by utilizing capabilities of new financial software to track and report leave and improve other areas of reporting related to payroll and human resource management.
- Departmental short-term goal – Determine and remit the County’s arbitrage rebate liability, if any, associated with the financing proceeds for the ongoing capital improvement plan.

Organization-wide long-term goal - Maintain a reasonable County tax structure by effectively and responsibly balancing the increasing demands for services with available resources to achieve maximum value for our citizens.

Departmental short-term goal – Continue to improve the collection of personal property taxes by increasing in-house collection efforts (through additional mailings prior to employing collection agency) and continued use of the DMV Stop Program, Debt Set Off Program, collection agencies, garnishments and warrants in debt.

Organization-wide long-term goal - Promote the development of an accountable, responsive local government with demonstrated efficiency and effectiveness.

Departmental short-term goal – Continue to monitor compliance with the County’s procurement policy including the use of purchase orders and encumbrance accounting.
Departmental short-term goal – Complete cross-training of all department employees to provide better service during employee absences.

Major Services:

Interim Financial Reporting
- Prepare monthly budget performance reports for various departments and outside agencies.
- Preparation of quarterly financial reports to Board of Supervisors
Annual Financial Reporting
- Annual Budget Document Preparation
- Annual Audit Reports
- Financial Policies

Human Resources

Job Openings

To see job openings for Northampton County click here.

Major Services:

Process an accurate and timely payroll for Northampton County employees in accordance with federal/state regulations and county policy.
Provide service to county employees to resolve any questions concerning salary, benefits, or deductions and to clarify and/or explain federal & state payroll regulations.
Remit all tax withholdings and process all wage & tax reports(941,VEC, W-2's, etc.) required by law.
Write and maintain ad-hoc payroll reports for all county departments as needed.
Coordination of all employee benefits.
Monitor coverage and payments for continued health insurance coverage (COBRA) participants and retired employees.

The County offers a Flexible Benefits Plan for all full-time employees after their probationary employment period is complete. This program allows employees to pre-tax certain medical and dependent care expenses through payroll deduction. The result is a net savings to the employee of 20-30%. The web site for more info. is http://www.flex-admin.com/.

The IRS web site has many forms available online including W4's for payroll withholding. The link to this web site is http://www.irs.gov/.

The Virginia Retirement System's web site has several tools available to its members online including a retirement calculator. The link for the web site is http://www.varetire.org.

Northampton County employees are eligible to join the Virginia Credit Union. Benefits of membership and other information may be found at http://www.vacu.org.

Employee Information

Employee Forms and Benefit Information

Jackie Davis - Human Resource Coordinator

Accounting - Purchasing

Major Services:

Accounting

Accounts Payable
Process county invoices, travel advances and expenses, in accordance with the County's purchasing, budgetary control and disbursement policies and procedures.
Provides guidance to all County departments on how to process payments.
Retain, organize and retrieve accounts payable receipts.
Reconcile and process all payroll withholdings from payroll system reports to the appropriate general ledger accounts and billing statements.
Provide monthly reports to departments and agencies for managerial budget to actual comparisons.
Reconcile bank statements
Maintain Journal Entries & Budget Transfers
Coordinate assistance with Finance Director and Finance Department

Purchasing

Process Purchase Orders and continue with required accountability of Purchase
Maintain Capital Projects purchases, payments and reconciling
Purchasing Policies and Guides

Travel Expense Reports

Travel Expense Report

Milage Form

Notice:

The IRS Increases Mileage Rate to 56.5 Cents per Mile
The rate will increase to 56.5 cents a mile for all business miles driven from Jan. 1, 2013, through Dec. 31, 2013.

Accounts Payable Registers:

2013

1st Quarter 2013

2012

1st Quarter 2012
2nd Quarter 2012
3rd Quarter 2012
4th Quarter 2012

2011
Jan. 2011
Feb. 2011
March 2011
April 2011
May 2011
June 2011
July 2011
August 2011
September 2011
October 2011
November 2011
December 2011

Sandra Esposito - Accounting Technician

Delinquent Personal Property Tax Collections

Major Services:

Implement and maintain programs designed to maximize the County's collection of delinquent personal property tax accounts including:
- Court Process
- Virginia Debt Set-Off Program
- DMV Stop Program
- Collection Agencies and Credit Bureaus
- Publication of Delinquent Taxpayers List
- Third Party Liens
- Seizure of Personal Property or Assets, “Boot-Tow Orders” or “Till Taps”
- See "Why pay personal property taxes" for more information

Jennifer Simpson - Accounting Technician

Northampton County, Virginia

Site Navigation

Related Links

Department Staff Information

Menu

Northampton County

Finance

PUBLIC NOTICE

Department Responsibilities

Goals:

Major Services:

Human Resources

Job Openings

Major Services:

Employee Information

Jackie Davis - Human Resource Coordinator

Accounting - Purchasing

Major Services:

Notice:

Accounts Payable Registers:

Sandra Esposito - Accounting Technician

Delinquent Personal Property Tax Collections

Major Services:

Jennifer Simpson - Accounting Technician