Personnel Policy Manual adopted June 11, 2024.
This covers everything from new hire orientation to sick leave.
Northampton County Employee Benefits
Anthem Health
555 Middle Creek Parkway
Colorado Springs, CO. 80921
Flexible Benefit Administrators
Cobra Administrator
PO Drawer 8188
Virginia Beach, Va. 23450
800-437-3539
Virginia Retirement System
1200 East Main St.
PO BOX 2500
Richmond, Va. 23218
888-827-3847
Minnesota Life (group life insurance)
PO BOX 1193
Richmond, Va. 23218-1193
800-441-2258
Employee Assistance Program
www.AnthemEAP.com
Login: Commonwealth of Virginia
Employees and household members get confidential telephone assistance and in person referrals
•Unlimited24/7 toll-free access
•4 free in-person visits for employees
•Sessions are applied per incident per year so members can use the EAP for multiple reasons and receive the full benefit each time
•List of EAP providers is available by calling 855.223.9277 and/or by using the provider search at www.anthemEAP.com.
•Parenting and child care
•Marriage and relationship concerns
•Health and wellness
•Finance/legal services
•Workplace issues
•Education
•Mental health
•Daily life
•Consumer education
•70 interactive physical and emotional assessments
•Webinars
•Live monthly seminars
•Smoking cessation
Voluntary benefits through:
Commonwealth of Virginia's Voluntary Group Long Term Care Insurance
Genworth Life Insurance Company
Minnesota Life (optional life insurance)
PO BOX 1193
Richmond, Va. 23218-1193
800-441-2258
Flexible Benefit Administrators
PO Drawer 8188
Virginia Beach, Va. 23450
800-437-3539
Nationwide Retirement Solutions
PO BOX 182787
Columbus, OH 43218
877-677-3678
Aflac
Chad T. Knapp - Group Critical Illness
Charles Bono - Representative
PO BOX 496
Nassawadox, Va. 23413
Express Scripts
Home Delivery Service
PO BOX 66785
Saint Louis MO 63166
Payroll deductions that are available:
United Way of Virginia's Eastern Shore
PO BOX 605
Onley, Va. 23418
757-787-5622
Virginia Credit Union
PO BOX 90010
Richmond, Va. 23225
800-285-6609
Northampton County Treasurer's Office
PO BOX 598
Eastville, Va. 23347
757-678-0450
Sexual Harassment and Discrimination
To report Sexual Harassment and Discrimination in the Workplace, please follow the chain of command; If the problem is with your immediate supervisor contact the County Administrator.
Sexual Harrassment and Discrimination Policy from the Employee Handbook:
c.) Sexual Harassment: Sexual harassment is an infringement of an employee's right to work in an environment free from sexual pressure of any kind. The determining factor as to whether or not an action or remark is offensive is if the recipient deems it to be so and if a reasonable person in similar circumstances would find it offensive.
1.) Sexual harassment may consist of unwanted advances, requests for sexual favors, or other verbal/nonverbal or physical conduct of a sexual nature when submission to such conduct is made either explicitly or implicitly a term or condition of employment; using the submission to or rejection of, such conduct as the basis for decisions affecting the individual; or conduct which has the purpose or effect of unreasonably interfering with the individual’s work, performance, or full participation in the benefits of employment, or creates an intimidating, hostile, or offensive environment for work.
2.) Sexual harassment may take many forms and includes physical assault, subtle or overt pressure or direct requests for sexual favors, inappropriate display of sexually suggestive objects or pictures, a pattern of unwelcomed and unwanted conduct that would be offensive to a reasonable person including unnecessary touching, using sexually abusive language or gestures (including remarks about a person’s clothing, body, or body movements, or sexual activities) and teasing and joking of a sexual nature.
d.) Enforcement: Enforcement of this policy is the responsibility of all employees.
1.) Department heads are to advise all employees that County policy prohibits all types of harassment and that complaints of such harassment should be brought to the attention of management. Department heads must also advise all employees of this policy and the means by which complaints can be filed and resolved.
2.) Department heads are also to brief all supervisors on the problems of sexual harassment and their duty to take timely corrective action when they believe that such problems exist. Prior to the initiation of an investigation and the imposition of remedial/disciplinary actions, the department head shall notify the County Administrator that a complaint has been received. The County Administrator will assist with the investigation of violations of this policy and handling any follow up necessary to ensure compliance.
3.) Employees must report any known or suspected violations of this policy.
4.) Impeding an investigation or otherwise covering up a violation is prohibited conduct.
5.) Employees bringing complaints or identifying potential violations, or witnesses interviewed during the investigation will be protected from retaliatory acts.
6.) If a violation by a County employee is found, remedial/disciplinary action will be imposed on the offending employee(s).
e.) Complaint Procedure: Employees must initiate a complaint on any matter that is believed to be in violation of this policy.
1.) Employees may report a violation or bring a complaint in person, by phone, or in writing.
2.) Employees may complain to their department heads, or in the event the department head is the source of the complaint, to the County Administrator or another department head.
3.) If the complaint is brought anonymously, the County will have the matter investigated but may be limited in its ability to investigate the matter fully.
4.) The County reserves the right to have the matter investigated by persons external to the organization.
